We all know
that the Invoice Verification is a sub-component of MM and it has its
integration with other sub-component of MM Module such as Purchasing and
Inventory Management. Since SAP is an integrated system and information/Data
flows from one application to other. Due to this availability of integration
between MM-FI, Postings are made to G/L accounts automatically in the case of
Invoice Verification and Inventory Management transactions relevant to
Financial and Cost Accounting. The following accounts are particularly
important for Invoice Verification:
We must maintain a separate account in the sub-ledger for each vendor that all
amounts concerning this vendor are posted to. Normally this activity is being
carried out by FI consultant. Making a posting to the vendor account is not the
same as making a payment; payment is only made when the Financial Accounting
department posts the vendor's payment to a bank account.
Stock Accounts (BSX)
Here we grouped together different materials with similar features are in a
common account via valuation class. The account relevant for a material is defined
in the material master record when a material is created via valuation class.
The system only posts to the stock account when a price difference occurs for
Accounts (WRX) --
An intermediate account between the stock account and the vendor account. At
goods receipt, the net invoice amount expected is posted to the stock account.
The offsetting entry is posted to the GR/IR clearing account. This posting is
then cleared by an offsetting entry on the vendor account at invoice receipt.
Accounts (PRD) --
Under both the price control (S or V), there may be cases of Price differences
while posting invoice, we need to post these differences in appropriate account
categorized by SAP as Price Difference Accounts (PRD). Price difference can be
posted as gain or losses to the business as a result of a particular
Clearing Account --
As per the business requirement we may need to post an invoice as net, the cash
discount amount is taken into account in the invoice, it reduces the value of
the items; Hence we need cash discount clearing account to post the offsetting
posting entry in SAP R/3. This account is cleared when payment is made to
Account (FR1) --
If we have made up provision in pricing procedures for freight as a planned
delivery cost then we need to debit the respective stock account with the
planned delivery costs at the time of goods receipt. At the time of Goods
Receipt the system makes the offsetting posting to a freight clearing account.
At the time of posting invoice this entry is cleared.